Name changes for faculty and staff are administered by Human Resources. Detailed information, and a link to the Employee Name Change e-sign form, are available in the “Personal Information” section of Web4U. Academic Technology and User Services (ATUS) provides guidance about updating personal software applications and devices after changing your name with Western.
First name change. Faculty and staff may indicate a preferred first name for use at Western by submitting an Employee Name Change e-sign form. After the update is processed, the name will be used in Outlook, the Campus Directory, Canvas, telephone display name, and the employee’s email address. Faculty and staff can also request a new Western Card, business cards, and name plate.
Legal name. Faculty and staff can change their legal name with the University by submitting an Employee Name Change form and an updated social security card to Human Resources. Directions are on the “Name Change Information” page within the “Personal Information” section of Web4U.
Updating user names. Staff and faculty who indicate a preferred first name or change their legal first name may request a corresponding change to the first initial appearing in their user name and the email@example.com email address. Request this change via the Get IT Help form. Emails sent to the old firstname.lastname@example.org email address will be forwarded for 30 days after the user name and corresponding email address are updated.
Western Card: To obtain a new Western Card, visit the Western Card Office after submitting the Employee Name Change e-sign form. Because name changes may take several business days to process, you might call the Western Card Office at (360) 650-7414 to be sure the name change has been processed before visiting the office to request a new card. There is no charge for a new Western Card requested due to a name change. At your request, the Western Card Office can take a new photograph of you for the updated Western Card.
Questions about employee name changes may be directed to:
Director of Human Resources
Associate Director of Human Resources